How to organize employee data in the xTimeTo management system

We present an example for a trading company. In this case, the type of goods does not matter – they could be food products, medicines, clothes, spare parts, etc. The structure of the company is described below, along with the departments and the required specialties for each department. It is then explained how the system can be organized to match the company's structure. The number of employees is not important.

Company structure: Departments and positions

1. Supply Chain Management Department

• Supply Manager
• Logistics Specialist
• Inventory Planning Specialist
• Supply Risk Analyst

2. Warehouse Management Department

• Warehouse Manager
• Automated Systems Operator
• Inventory Control
• Quality Control Specialist

3. Sales Department

• Sales Manager
• Sales Specialist
• E-commerce Specialist
• Sales Analyst

4. Customer Service/CRM Department

• Customer Relationship Manager
• Customer Service Specialist
• CRM Specialist

5. Finance Department

• Finance Manager
• Accountant
• Financial Analyst
• Tax Specialist

6. Marketing Department

• Marketing Manager
• Digital Marketing Specialist
• Influencer Marketing Specialist
• Market Data Analyst

7. Legal and Compliance Department

• Legal Counsel
• Compliance Officer

8. IT Department

• IT Manager
• System Administrator
• ERP Systems Developer
• Cybersecurity Specialist

9. Risk Management Department

• Risk Management Manager
• Insurance Specialist

10. R&D and Product Development Department

• Product Development Manager
• Innovation Specialist

Organizing positions in the xTimeTo system

Different positions in the company can be classified as:

• Manager
• Specialist
• Analyst
• Operator
• Control
• Accountant
• Lawyer

These are the main positions that need to be entered into the system. Combined with the department names, it specifies what role each employee holds. For example:

• A Manager in the "Product Development" department automatically means "Product Development Manager".
• A Logistics Specialist clearly belongs to the "Supply Chain Management" department.

Entering employees into xTimeTo

For the xTimeTo leave and task management system to function according to the company’s organization, the following must be entered as described:

• 10 departments, as listed above
• 7 positions

Employee data is added as follows:

• First and last name
• Department
• Position
• Employee rights in the system

Any department, position, or employee entered can be edited or deleted without compromising the integrity of the data in the system.

Once the information is entered, your employees will be able to:

• Request different types of leave
• Receive leave approvals
• Track who is present at work or working from home
• Create tasks and teams to execute them
• And many other features