Our system offers a powerful, flexible, yet easy-to-use way to manage tasks.
You can view the homepage here.
(to follow the link, you must be logged into the system)
Tasks are organized into projects, and projects are organized into groups. In other words, at the top of the hierarchy is the group. The group contains different projects, and the projects contain tasks. Each task can have different stages of completion, which provides better organization and understanding of the task.
Groups. You can create or edit the name of the group. You can delete groups. Projects will not be lost; they will simply be projects that do not belong to any group. There is no limit to the number of groups, but it is recommended to keep the number small for easier navigation.
Projects. You can create or edit the name of the project. You can delete projects. Tasks will not be lost.
Tasks. You can create or edit the name of the task. You can deactivate tasks. Tasks will not be lost. Deactivated tasks will be displayed at the bottom of the task list. If necessary, you can reactivate the task.
Activities. You can create or edit activities that are specific to your organization. You can delete them. The history of deleted activities will not be lost.
Employees. You can assign employees to a specific task, and they can write comments on the task, ask questions, provide answers, and upload files.
Employees assigned to the task can record the amount of work time they spent on the task and what exact activity they were performing.
This can be recorded daily with a short comment if necessary.
You can see how to add employees to the system here.
Groups
Groups are optional. The system will function smoothly without groups.
You can create as many groups as needed to better organize your projects. You can change the name of a group at any time.
Projects included in one group can be moved to another group or left without a group. Groups do not affect the correct functioning of the system.
Their purpose is solely to facilitate work organization.
Projects
Projects are necessary for organizing tasks. You can have just one project where all tasks are added,
and the system will still function correctly and smoothly.
Activities
Activities are only needed for tracking the time spent working on various tasks. You can add as many activities as necessary.
Tasks are the core unit of the system. When you select a specific project, you will see a list of all created tasks.
If a task is not completed by the deadline, it will be highlighted in red. If the task status is "Closed", the color will be gray and it will be sorted at the bottom of the list.
Active tasks are shown first, followed by completed tasks. The task list is displayed on the project page.
The list includes: "Task Deadline", "Task Name", and "Task Status".
To view the details of a task, click on its name to be redirected to the task's content.
How to create a new task
Go to the project page and fill out the "Add Task" form. The data is entered intuitively. There are two notable fields:
1. Add Users. The dropdown menu lists all your employees. You must check the ones you intend to include in the task.
Users can be added or removed from the task during its execution. Notes on the task will not be altered.
2. Stages Stages are not mandatory but serve as sub-tasks within the task. Comments can be recorded in specific stages of execution.
Additionally, stages will be included in time tracking. Each participant in the task can record the time spent on each stage.
You can add or remove stages but cannot change their names.
Adding a Stage: Enter the stage name in the "Stages" field and click the "Add" button. Add as many stages as you deem necessary,
but keep in mind that too many stages might complicate comment writing.
After filling out the form, click the "Add" button. You now have a new task.
Clicking on the task name will open the task page. You should write a description of the task.
This description can be modified, added to, or removed at any time.
What a task represents
The Time Report shows how much time someone has worked on a specific task.
The following filters are provided:
Time period for the report you wish to generate.
Search by user name. You can see which of your employees worked on which task and how much time they spent.
Search by task name. You can see detailed information about the hours spent on a specific task and the type of activities performed.
See which employees participated in the task and what activities were carried out.